Job Summary
Provide administrative and document control support while maintaining material management system (MMS) records, ensuring accurate documentation, traceability, and timely processing of project materials.
Key Responsibilities
- Manage incoming and outgoing correspondence, documents, and material records.
- Register, track, distribute, and archive documents in accordance with project procedures.
- Update the Material Management System (MMS) with material receipts, issues, transfers, and stock balances.
- Maintain Material Receiving Reports (MRRs), Material Issue Vouchers (MIVs), delivery notes, and related records.
- Verify documentation accompanying material deliveries, including purchase orders, packing lists, and inspection records.
- Coordinate with procurement, warehouse, site teams, and document control personnel.
- Prepare material status reports, inventory summaries, and document registers.
- Maintain electronic and hard-copy filing systems and ensure document traceability.
- Support audits and ensure compliance with company and project documentation procedures.
Qualifications and Experience
Diploma or bachelor’s degree in business administration, logistics, information management, or a related field; 2–4 years of relevant experience; proficiency in Microsoft Office, particularly Excel; MMS, ERP, or document management system experience preferred; strong attention to detail and organization.
